Freelance Admin & Finance Officer 1 day a week (with additional hours agreed by negotiation).
£135 per day plus expenses
Location: homeworking and studio based by agreement.
Access to a computer and telephone with use of Google Drive is essential
About Artbox
Artbox London is a charity and social enterprise with a mission, though art, to increase the creativity and the social and economic inclusion of people with learning disabilities and/or autistic people.
We’re looking for a highly committed, responsible and level empathic individual to work with a well-established team in enhancing our services and in strengthening our organisation and capabilities. Artbox London is looking for a capable individual who can deliver the key admin and finance functions of our art studio You should be calm and pro-active and have experience both in finance and admin
Main Duties
The Admin & Finance Officer will support the charity in ensuring that the admin and finance functions run smoothly for this small, but dynamic charity. This may include creating new systems.
Finance responsibilities
• Monthly invoicing of session fees
• Ensuring session fees are paid by liaising with families and funders
• Reconciliation of cash receipts
• Ensuring finance systems are accurate and up to date
Administrative responsibilities
• Ensuring registers are up to date in negotiation with Art Tutors
• Liaising with Art Tutors and families regarding absence
• Updating Artist information and emergency contact details
• Managing new enquiries to sessions by liaising with Art Tutors, Sen Advisor and Directors
• Working as a central point of contact by email or telephone for the charity where necessary
• Fundraising and events administration, where necessary
• Managing leave and cover arrangements for all staff
• Working with the others to support the smooth running of the studio in operational tasks as necessary
• Supporting the Studio Manager with volunteer management where necessary
• Co-ordinating team training and development days in negotiation with Directors.
• Other general admin tasks to support the Directors
Person specification
We’re looking for a person who:
• Is level headed, organised and calm
• shares our commitment to serve adults with learning disabilities and autism
• is willing and able to contribute actively to the organisation’s development
• can work with and relate to a wide range of stakeholders
has some experience in and/or knowledge of one or more of the following:
• Financial, operational management, human resources and administration.
• Excellent organisational skills, with attention to detail and the ability to prioritise effectively (and the ability to help others achieve these things).
• Excellent verbal, written and presentation skills
• Ability to build relationships and work successfully with people at all levels
• Ability to focus on multiple tasks at the same time
• Excellent written and communication and interpersonal skills
Closing Date 17th June 2024
Please send a CV and covering letter, referring to the person specification, to georgina@artboxlondon.org